Reservations, Deposit and Final Payment
A first deposit list on the website along with a completed registration form is required for all new reservations. After you make your first deposit, you are required to make monthly deposits or your booking may be cancelled for abandonment of reservation. All previous payments will be forfeited. If you find yourself in a difficult financial situation and cannot make a monthly payment please email us immediately so we will know not to cancel your reservation. Please know it is your responsibility to be sure that whoever you choose as your roommate / travel mate for your selected travel event is also making their monthly payments. All payments on your cruise are subject to the cruise line guidelines. However, because Be Relaxed Destinations, LLC has contractual agreements with cruise lines, hotels, airlines and other vendors that charge penalties for late cancellation, we do charge a $250 cancellation fee for cancellations within 30 day of travel. This is in addition to the cruise line/vendor’s fee.
This way we can keep our package prices low and allow you to make monthly payments on your vacation. All final payment dates are clearly noted on the website of the event you have selected. It is your responsibility to be sure payments arrive to us on or before that date. All late payments will require a late fee of $250. If you are paying late, you must send your request by email and give us the date you will make your late payment. If you fail to make your final payment by the final payment date, your reservation will automatically cancel and all previous deposits will forfeit. If you see a travel event you would like to participate in, you can make your first payment at anytime even if it is in the middle of a payment schedule, provided that space is still available.
Method of Payment
Credit card or debit card is our preferred method of payment. We do not accept payments of checks and money orders by mail. We do not accept payments by phone. If you must update your payment information please completed the update in your account.
Be Relaxed Destinations, LLC reserves the right to refuse to accept or retain any person as travel participant, and to make changes and substitutes in any itinerary of its group travel as it deems necessary for the comfort, safety, or the convenience of the group travel participants and the proper carrying out of the event, and to withdraw any or all tours and events announced in this program should conditions warrant. If a trip is cancelled, a full refund of all monies paid to the company by the participant will constitute full settlement. Please report any disability requiring special attention to Be Relaxed Destinations, LLC at the time the reservation is made. Be Relaxed Destinations, LLC will make reasonable attempts to accommodate the special needs of disabled travelers, but is not responsible in the event it is unable to do so nor is it responsible for any denial of services by carriers, hotels, restaurants, or other independent suppliers.
The Americans with Disabilities Act is only applicable within the United States and facilities for disabled individuals are limited outside its borders. Most transportation services, including the touring motor coach, are not equipped with wheelchair ramps. We regret that we cannot provide individual assistance to a vacation participant for walking, dining, getting on and off motor coaches and other vehicles, or other personal needs. A qualified and physically able companion must accompany travelers who need such assistance and must assume full responsibility for their well-‐being. The passenger assumes the full risk of use and of any prohibitions imposed by vendors. Generally motorized scooters are not suitable on international tours. Smoking is not allowed on transportation that is exclusively used by Be Relaxed Destinations, LLC.
Passport are required to travel outside the United States. The passport needs to be valid for at least 6 months beyond the conclusion of your trip. You should apply and obtain a passport far in advance for any group travel outside the United States. Most airlines and cruiselines require us to submit your Passport information to them 60 days before travel. Please be sure your passport arrives before then if applying for a new one or getting a renewal. If you are traveling on one of our group cruises, you can travel with a certified birth certificate and government issued identification as long as it is the original copy and the ID has not expired. Please note that a hospital record is not a birth certificate. Information for obtaining a United States Passport can be found at: http://travel.state.gov/passport/passport_1738.html.
The accommodations listed with our group travel packages are intended to be used with each tour. If changes become necessary for any reason, the accommodations substituted will be equivalent in standard to those shown. Unless requested otherwise, we will book non-‐smoking rooms. Please note that hotels cannot always guarantee smoking rooms. Be Relaxed Destinations, LLC is not responsible for time changes made the airlines, cruise lines, bus conductor and railways. Flight time, seat assignments are solely at the discretion of the airlines. Hotel room location is also the sole discretion of the hotel. Requests can be made but are not guaranteed. Baggage fees of the airlines are not included in our package prices. If you decide to check baggage you must pay this fee directly to the airline. The carriers, accommodations and other suppliers providing services are independent contractors and are not agents, employees of Be Relaxed Destinations, LLC.
Be Relaxed Destinations, LLC assumes no responsibility and will not be held liable for any personal injury, property damage, or other loss, accident, delay, inconvenience, or irregularity by reason of (1) any wrongful or negligent acts or omissions on the part of its suppliers, (2) any wrongful, negligent, or unauthorized acts or omissions on the part of any employee of these suppliers, (3) any defect in or failure of any vehicle, equipment or instrumentality owned, operated, or used by any of these suppliers, or (4) any wrongful or negligent acts or omissions on the part of any other party not under the control, direct or otherwise, of Be Relaxed Destinations, LLC, or (5) acts of God.